Introduction
Understand databases, their records and fields, and how they belong to workspaces.
A database holds one set of records and the fields that describe them. A workspace can contain several databases. For example, a sales workspace can have a Deals database and a Contacts database.
Organization
└── Workspace
├── Database: Deals → records, fields, views, automations
└── Database: Contacts → records, fields, views, automationsEach database has its own fields, views, automations, and settings. Records are scoped to their databases. Shared Records can add the same record to another database, in the same workspace or in another workspace.
Permissions
Workspace Owners, Project Administrators, and organization administrators can create, rename, reorder, hide, and delete databases.
The Records Database
A blank workspace starts with one database named Records. It opens in the Board view and contains these fields:
| Field | Type |
|---|---|
| Title | Text (single line) |
| Description | Text (multi-line) |
| Completed | Checkbox |
| Due date | Date |
| Assignee | Assignee |
| Tags | Select (multi) |
| Files | File |
| List | Select (single) |
The options of the List field are the steps of your process. The Board view shows each option as a column. Read Board view for details.
Manage a database
Read Managing Databases to create, rename, move, reorder, hide, or delete databases and their tabs.
Use Database Settings to select the database you want to configure. Database settings apply to that database, while workspace settings apply to its shared environment.
Plan Limits
| Limit | Without Pro | Pro | Enterprise |
|---|---|---|---|
| Databases per workspace | 10 | 50 | 50 |
| Records per database | 50,000 | 500,000 | 1,000,000 |
| Fields per database | 100 | 500 | Unlimited |
Databases in Trash do not count toward the database limit. When a workspace reaches the limit, Blue shows Databases per workspace limit reached. Delete a database or upgrade your plan to create more.