Trash

Deleting used to be final. Now it isn’t: when you delete a record, a list, a custom field, or a whole workspace, it moves to Trash instead of being destroyed. From there an admin can put it back exactly as it was — with its values, comments, checklists, files, and automations intact — right up until the organization’s retention window expires.

Trash is the safety net under every delete. Archiving is still the right tool for setting aside records you expect to need again; Trash is what catches the things you delete and later wish you hadn’t.

What goes to Trash

Four kinds of things are recoverable after deletion:

• Records — a deleted record keeps everything on it and can be restored to its list.
• Lists — deleting a list sends the list and all of its records to Trash together. Restoring the list brings back exactly that set of records.
• Custom fields — a deleted field keeps the values it held on every record. While the field is in Trash, automations that depend on it pause and rollups that referenced it show as broken; restoring the field recomputes them.
• Workspaces — deleting a workspace sends the whole workspace — its lists, records, comments, custom fields, automations, and files — to the organization’s Trash.

Deleting one of these no longer runs the permanent cleanup. That happens later, either when someone chooses Delete forever or when the retention window passes.

Where Trash lives

There are two places to find deleted items, depending on what was deleted and who you are:

• Workspace Trash — open Workspace Settings → Trash. Tabs separate Records, Lists, and Fields (or view All) deleted from that workspace. Available to workspace Owners and Admins.
• Organization Trash — open Organization Settings → Trash to find deleted workspaces. Available to organization admins.

Each entry shows what was deleted, who deleted it, when, and when it is scheduled to be purged.

Restoring

Find the item in the relevant Trash and choose Restore:

• A record returns to its list. If its original list was also deleted (and not itself restored), the record returns to the first available list in the workspace.
• A list comes back with the records it took down with it. Records that were archived when the list was deleted return archived.
• A field comes back with its values, and any broken rollups or paused automations recover.
• A workspace comes back with everything inside it. Its original name and address are restored where possible.

Restoring a record that was deleted as part of a list isn’t done on its own — restore the list, and the record comes back with it.

Delete forever

To remove something before its retention window ends, use Delete forever in Trash. This runs the permanent cleanup immediately and cannot be undone. Purging a deleted workspace asks you to type to confirm, because everything inside it goes with it.

Retention

Each organization sets how long deleted items stay in Trash before they are purged automatically. Open Organization Settings → Trash to change it. The window applies to every workspace in the organization, and changing it re-times items already in Trash.

New organizations default to 30 days. If a Pro subscription lapses, the stored setting is kept but the effective window is capped while the plan is inactive, and it springs back when Pro is restored.

Who can use Trash

Trash is admin-only. Workspace Owners and Admins can view, restore, and permanently delete records, lists, and fields in their workspace’s Trash. Organization admins can restore and purge deleted workspaces from the organization’s Trash. Members and other roles can delete items they have permission to delete, but only an admin can bring them back.

Related

• Archiving records — set a record aside without deleting it.